How To Fill Out The Arizona Articles of Organization

Overview

How To Fill Out The Arizona Articles of Organization

When forming an LLC business structure, you first need to file the Articles of Organization with the Arizona Corporation Commission. This is a legal document that officially launches your new LLC into existence. 

Related: Step-by-step guide to forming an LLC in Arizona

The Articles of Organization can be submitted by mail by filing For L010 or online. In this example, we will show the steps of filling out the Articles of Organization online.

To get started, visit the Arizona Secretary of State’s website. After logging in, Go to “Online Services” and then click on “Start a New Business.”

Anyone can learn how to form their own LLC, but using an entity formation service like Zenbusiness, Northwest, and IncFile guide you through the LLC formation process, so you will save time and know everything was done right.

IncFile is currently running a special where you only pay state fees for your LLC formation!

Step 1: Pick a Name for the LLC

Reserve LLC Name Arizona

The first step in filling out the LLC Articles of Organization is to select a name for your business.

In Arizona, LLC names must include the entity designator:
“Limited Liability Company”
“Limited Company”
“LLC”
“L.L.C.”
“LC”
“L.C.”

A Professional LLC (which is a business offering a service that is licensed by the state) can use the designator “Professional Limited Liability Company”, “PLLC” or “PLC.

The name of your LLC must not be too similar to the name of another business entity already registered with the state. If you haven’t verified already, be sure to do an Arizona LLC name search with the Corporation Commission to be sure the LLC name is available.

The LLC name also can’t imply the business is something that it is not (for example, you cannot use the word “bank” in your LLC’s name if you will not be providing banking services).

Step 2: Enter the LLC’s Information

Arizona Entity Information LLC Formation

In the next section, there are several questions about the entity. These include:

Entity Email Address – This is an optional field, but recommended that an email is entered as the state will send reminders regarding the LLC’s renewal.

Effective Date – By default, the LLC is effective on the date submitted.  If you prefer to have the LLC start at a later date after filing (up to 90 days), enter the future date in the field

Character of Business – In this section, you will select the main activity of the business.  If you can’t find one that is relevant or want to keep options open, choose “Any legal purpose.”

Duration – Most businesses intend to exist forever and would enter “perpetual.”  If you have a specific end date in mind (typically used for investment-related businesses), choose the close date.

Step 3: Appoint an Arizona Statutory Agent

Arizona LLC Register Statutory Agent

A statutory agent is a party authorized to receive and accept service of process on behalf of your LLC. You may act as your registered agent or you may authorize an individual outside of the LLC or another company authorized by your state to act as a registered agent. The registered agent must use a physical street address in Arizona.

A statutory agent is a party authorized to receive and accept service of process on behalf of your LLC. You may act as your registered agent or you may authorize an individual outside of the LLC or another company authorized by your state to act as a registered agent. The registered agent must use a physical street address in Arizona.

Related: Who can be a statutory agent in Arizona?

Step 4: Enter the Known Place of Business

Arizona LLC Known Place of Business

The known place of business can be but is not required to be, the actual place of the business.

This has to be a physical street address in Arizona and not a PO Box or personal mailbox service.  The known place of business can also be the same as the Statutory Agent’s street address or address where the business records are kept.

Step 5: Enter the Member/Manager Information

Arizona LLC Member Managed

In this section, you will include how the LLC will be managed.

Options include:
Member-Managed LLCs have an active involvement in the day-to-day operations of the business.
Manager-Managed LLCs are managers of the LLC hired by the members to run the business, similar to a CEO of a corporation.
Most LLCs elect a member-managed management structure.

Related: What is the difference between a member-managed LLC and manager-managed LLC?

Next, the LLC member’s information will be entered.
Enter the name of each member, the date the member started, and email addresses.  

Step 6: Enter the Organizer’s Information

Arizona LLC Organizer Information

An LLC Organizer is involved with the formation of the Articles of Organization.  The Organizer may or may not become a member, such as a mentor, attorney, or accountant, but the initial members will all be listed as organizers.  The Organizer does not have to live in Arizona.

Only one organizer is required to sign the Articles of Organization.

Step 7: Upload any Attachments

This is an optional section, but if there is additional information to add to the Articles of Organization, include them here.

Step 8: Sign the Articles of Organization

One of the organizers from Step 6 will sign and state the submitted information is correct.

You’ve filed your Arizona LLC Articles of Organization! Now what?

Filing times vary depending on how the LLC was formed, but the entity has been filed with the Arizona Corporations Commission. With this filing out of the way, there are a few additional steps that will need to be taken care of. Below is a list of the most common tasks.

Publication Requirements

After the LLC is approved, it is typically necessary to publish an ad in a newspaper (Notice of Publication) to complete the registration process. There is no publishing requirement for businesses whose principal address is in either Maricopa County or Pima County.  LLCs in other counties are required to publish an ad in the legal section of a newspaper with general circulation in their county within 60 days of filing the Articles of Organization.  The newspaper has to be located in the same county as the LLC’s Known Place of Business, and an ad has to run for 3 consecutive weeks.

After the ad has run, an Affidavit of Publication will be sent, which should be kept with your business records. Although it’s optional, it’s generally recommended to record the Affidavit of Publication with the Arizona Corporations Commission.

Prepare an Arizona LLC Operating Agreement

Arizona Statute § 29-3105 states that every Arizona LLC may adopt an operating agreement, but it isn’t required.  Despite it not being required, there are several reasons it is recommended to have one.

The Operating Agreement is an internal document outlining the governing structure and operating guidelines of the entity along with the responsibilities of the members.

Related: How to create an Arizona Operating Agreement

Obtain an EIN

The EIN or Employer Identification Number (also called a Federal Employer Identification Number or FEIN) is a unique 9-digit tax identification number that is assigned by the Internal Revenue Service (IRS).

The EIN will be needed before filing business tax returns, opening a bank account, hiring employees, registering for business licenses and permits, and more.

Related: How to Apply for an EIN

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