One of the requirements of maintaining an LLC or corporation in California is filing a Statement of Information, which is commonly known in many states as an Annual Report. The Statement of Information is used to confirm and update the company’s information with the Secretary of State, such as the name and address of the registered agent, principal office address, and information of the officers, directors, members or managers of the company.
What is Needed to File a California Statement of Information
You have the option of filing your Corporation and LLC Statement of Information online or by mail. To file online, visit the California Secretary of State’s website, otherwise you can fill out the Statement of Information by downloading and filling out Form SI-550 (Corporations) or Form LLC-12 (LLCs)
The report asks for information such as:
- Legal name of the entity
- The entity’s Secretary of State File Number. You can find your File Number by doing a name search and look for the Registration Date.
- Name and street address (P.O. Boxes are not allowed) of the Agent for Service of Process (known in most states as a Registered Agent)
- Location of the Principal place of business (No P.O. Boxes)
- Corporations – Names, titles and addresses of Officers and Directors
- LLCs – Names, titles and addresses of Members or Managers
- Type of Business – Enter the business purpose of the company.
Statement of Information Cost
The Statement of Information for a Corporation costs $25 while the cost for LLCs is $20. This is also in addition to the annual Franchise Tax.
Approximately 6-8 weeks before the due date, the California Secretary of State will mail a reminder that the Statement of Information is due. Even though a reminder is sent, it’s important to make an additional reminder for yourself should you not receive it.
Due dates vary by entity.
Corporations: Due each year by the last day of the anniversary month of incorporation. For example, if your Corporation was formed January 1, the Annual Report will be due every year thereafter on January 31. Filing may be made 6 months in advance.
LLCs: Due biennially (every other year) by the last day of the anniversary month of formation. For example, if your LLC was formed January 1, 2020, the Biennial Report would be due January 31, 2022 (and every two years thereafter). Filing may be made 6 months in advance.
Standard submission by mail is 5 business days while online reports are processed immediately.
My business made little or no money. Do I still have to file the Statement of Information?
Even if your Corporation or LLC received no income or had no business activity, the Statement of Information is still required to be filed.
What happens if you don’t file the Statement of Information?
If the Statement of Information is not filed within 60 days of the due date, the entity will no longer be considered to be in good standing with the Secretary of State’s office. By not being in good standing, the members may be held personally liable should the LLC or corporation be sued. Eventually, without filing, the entity will be administratively dissolved by the Secretary of State.
California Secretary of State Contact Information
The mailing address for the California Statement of Information is:
California Secretary of State
Business Programs Division
P.O. Box 944230
Sacramento, CA 94244-2300
If you have questions, they can be contacted at 916-657-5448.