Whether you’re researching the availability of a business name or checking the status of a business entity the New Mexico Secretary of State website has the information you are looking for.
The Secretary of State Business Entity Database provides information on corporations and LLCs registered in New Mexico. The names of sole proprietorships or general partnerships do not need to be registered.
There is no fee to search the database.
What information can be looked up?
The database search can find several pieces of information about the business. Some of the highlights include:
- Business Entity Name
- Status – Active Good Standing means all reports and filing fees are up to date. Other results include “Inactive Voluntary Dissolution, Inactive Revocation”, “Cancelled” among others. The names of these results may be available to register.
- Entity type – Corporation, Limited Liability Company. Etc.
- Principal Address – This could be the physical address of the business or it could be an address where business records are stored.
- Registered Agent’s information – A Registered Agent is the singular point of contact for the entity should a legal or tax notice need to be sent to the business. This is often one of the owners and if their home address is used, that address becomes public information. Many people find this concerning and use a Registered Agent service like Northwest Registered Agent or IncFile so their home address isn’t listed.
- Date the entity was filed with the Secretary of State
- Names of the officers and their title
How to do a New Mexico Business Name Search
Visit the New Mexico Secretary of State website.
Enter the name you would like to use in the “Entity Name / DBA Name” field. In this example, we will look up “The Pool Guys” and then click “Search”. It is recommended to search both by “Starts With”, “Exact Match” and “Contains” to be sure search your name thoroughly.
Searching the registered names, we get a list of all the businesses with the words “The Pool Guys”. To be able to register a corporation or LLC name in New Mexico, the name must be distinguishable from the other names registered. Words like “The”, “An” and “And” would not make a name unique, such as “The Pool Guys” and “Pool Guys”.If you were looking to form an LLC with this name you wouldn’t be able to since there is already one registered.
To find more information about any of the registered business names, click on the link in the “Entity Name” column to see a detailed report. In this example, we will look up “The Pool Guys LLC”.
While the name “The Pool Guys” by itself may not be available other variants are such as “The Pool Guys of New Mexico” or “The Pool Guys of Santa Fe” are. Searching for those business names, brings a result that says “No data found”. While final approval is still with the Secretary of State, it is likely available to register.
These are the basics of searching for a business name in New Mexico. Even when the name of the business you want is available, the Secretary of State will make a final determination at the time of filing to ensure the name you picked isn’t too similar to other registered names.
How do I form an LLC?
Before starting your business and forming an LLC, be sure to do the business entity search first to make sure the name is available to use. Once you know the LLC name is available, learn how to form an New Mexico LLC by reading our step-by-step guide on filing the Articles of Organization.
After forming a Limited Liability Company, be sure to get an Employer Identification Number (EIN). This is a “social security number” for the business. There is no cost to get one through the IRS.
After forming the LLC, New Mexico business licenses and permits may still be necessary.