How to Open a Flower Shop

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How to Open a Flower Shop

Whether flowers are needed for a wedding, a funeral, or as part of that perfect gift for the one you love, somewhere a florist is behind every arrangement you see. If you have an eye for detail, a creative nature, and a desire to own your own business, then you may want to consider starting a flower shop. While you’ll need some creativity and design skills, you can start up your own flower shop on a smaller scale, making this a type of business accessible to many entrepreneurs.

Business Overview

Flower shops provide flowers and arrangements for a variety of uses, from funerals and memorials to weddings and more. Florists also fill many smaller orders of bouquets and smaller arrangements that are given as gifts or for special occasions. Flower shop owners must source a variety of flowers, stock different ribbons, vases, and wraps, and have the skill and creativity to arrange flowers so that they are attractive while also managing other business tasks like marketing, customer service, and more.

Industry Summary

Though an IBIS World report, a number of factors have contributed to a decline in the floral industry from 2014 to 2019. During those five years, the florist industry declined by 1.8%, resulting in a predicted total revenue of $7 billion for 2019. The number of businesses declined by 1.9% to 32,402 businesses, and the number of employees also declined by 2.1%. In 2019, the floral industry’s employment should be 74,915.

This overall decline is prompted by mass merchandisers and online retailers who offer flowers at discounted rates. With fewer people purchasing flowers directly from flower shops, the industry’s overall competition has increased, leading to a decline in overall revenue. IBIS World also notes that flower purchases often increase with higher consumer spending since they’re frequently bought along with cards and gifts. The good news is that consumer spending is expected to increase in 2019, and this could lead to an increase in the floral industry revenue.

Industry Trends

Instagram has played a significant role in changing the flower industry. Because Instagram can spread trends so quickly and to such a large volume of people, floral ideas, and trends that would otherwise exist in a small area of the country can rapidly gain traction. This means that customers may make requests for new trends from their florists, and the florists need to be able to adapt and keep pace with these evolving trends.

Target Market

Flower shops tend to have a large and varied target market. Adult gift-givers make up a large portion of a flower shop’s business, especially around holidays like Valentine’s Day. Other potential markets include funeral parlors and their clients, couples who are getting married, and even high schoolers who need corsages for proms.

Checklist for Starting a Flower Shop

Starting a flower shop can be an incredibly rewarding experience, but it’s important to make sure you’re prepared for the challenges ahead. Use this checklist to help get your business off on the right foot.

Step 1: Write a Business Plan

After coming up with a business idea, the next step in starting any business should be to write a business plan.  Not only will a bank require you to have one to get funding, but multiple studies have shown that a business plan helps increase the odds of starting a successful business. A well thought out flower shop business plan will serve the entrepreneur as the road map for their business, helping them achieve their business goals.

Related: How to write a business plan

Step 2: Name the Business

Finding the perfect business name can be challenging. Not only does the name have to resonate with your customers, but it also has to be available to use.

Related: Tips and ideas for naming a flower shop

Step 3: Form a Business Entity

A business entity refers to how a business is legally organized to operate. There are four primary business entities to choose from, which include the sole proprietorship, partnership, corporation, and Limited Liability Company (LLC). Each type of entity has its own pros and cons, such as liability exposure, costs, and administrative requirements.

When deciding on which business entity is best for a flower shop, it normally comes down to the sole proprietorship and Limited Liability Company.

A partnership opens the owners up to unnecessary personal liability because if a partner does something to get the business sued, or runs off with cash from the business, the other partners are personally liable to repay. The corporation can be a good choice because it separates the business assets from the owner’s assets. If the corporation is sued or certain business debts can’t be paid back, the owners aren’t personally responsible to repay them. The downside to the corporation is that it is more complicated than all the other entities and requires more administration than the LLC. If you plan on raising a lot of investment though, the corporation is usually the better choice.

That leaves the sole proprietorship and LLC.

The sole proprietorship is the least expensive and easiest entity to start which is appealing. The downside is the owner is personally liable should anything happen to the business, which is an important consideration. The LLC offers the ability to operate as a sole proprietorship with the liability protection of a corporation. Depending on the state, the cost to form an LLC runs from $40 – $500, which is pretty inexpensive for protecting the owners from business-related lawsuits and certain debts.

Related: Guide to forming your LLC
 

Forming an LLC sounds complicated and expensive, but using an entity formation service guides you through the process so you know it was done right.


Some popular LLC formation services include:


IncFile - $0 plus state fees & free registered agent for 1 year!

IncAuthority - $0 plus state fees & free registered agent the first year!

ZenBusiness - $49 plus state fees & free registered agent for 1 year!

Step 4: Select your Location

It’s generally beneficial for a flower shop to be located in higher-traffic locations, which typically equates to high rent or purchase price.

Lease costs vary according to the store size and location. While it is possible to start up a flower shop out of a home, having a storefront in a busy location can help build awareness of the shop and make it easier for customers to stop picking up purchases.

Related: Choosing a business location

Step 5: Register for Business Licenses and Permits

The types of business licenses, permits, and registrations that will be required to start a business vary on the activities of the business in addition to where it is located.

License and permit requirements for flower shops vary depending on location.  Louisiana is the only state to regulate retail florists through the Department of Agriculture & Forestry.  Individual towns and cities may have additional regulations.

In addition, there will likely be some general business registrations such as a local business license, sales tax permit, resale certificate, Employer Identification Number, Occupancy Permit, and others.

Related: Common business licenses, permits, and registrations by state

Step 6: Find Financing

Coming up with a good business idea and having the skills to run it are one thing, but getting the funding to start a flower shop is another.  Fortunately, the cost to start a Floral business can be relatively low, with most of the costs going towards remodeling, coolers, display cases, signage, and inventory.  Funding for a new start-up can be difficult as banks typically want the borrower to have good credit and personally invest 15-25% towards the total startup costs.

Related: Finding the money to start a business

Step 7: Open a Business Bank Account

Keeping your small business and personal finances in separate bank accounts is important to track the income and expenses of your business and identify trends.
 
Many banks offer free business checking accounts, so be sure to find a cost-effective option for your business.

Step 8: Get your Marketing Ready

Marketing is essential to start and grow a flower shop. Many marketing efforts can be made on a small budget, such as by getting active on social media platforms like Facebook, Pinterest, and Instagram, since flowers are so visually appealing.  
Other effective advertising includes creating an email marketing program to send customers reminders and discounts, especially around anniversaries and birthdays. Print and radio advertising, targeted internet ads, mailing flyers, and coupons are also effective. Marketing costs vary depending on the particular methods and the size of the marketing effort.

Related: Low-cost ideas to market a new business

One important task while working on the marketing is developing an online presence. A website developer may be out of the budget, but Wix makes it easy for non-technical people to get a website running quickly and affordably.

Step 9: Obtain Business Insurance

There are several types of insurance to consider when starting a flower shop. A few of these include:
– General liability insurance is necessary to pay for medical bills and potentially lawsuit expenses if a customer is injured in the store.
– Worker’s comp insurance is a must if a flower store has employees and helps to cover lost wages or medical bills if employees are injured.
– Car insurance covers a delivery vehicle in the case of an accident (for flower shops that offer deliveries).  Personal auto policies often won’t cover the costs should the accident happen while being used for business purposes.

Insurance costs vary according to the value of a store’s equipment and inventory, the number of employees, and even a store’s location. Other factors, like desired coverage limits and deductibles, can also affect insurance premiums. It is best to request quotes from multiple insurance companies and carefully compare them to determine the plan that offers the best coverage at the best rates.

Related: Types of insurance your business may need

Step 10: Hire Employees

Depending on the size and productivity of a flower shop, employees may be needed. According to the Bureau of Labor Statistics, a floral designer makes an average of $27,200 per year. Additional expenses, such as paid time off, health insurance contributions, and worker’s compensation insurance, may be necessary if a store employs staff.

You may start as the only person working in your flower shop; however, it’s important at some point to bring on employees as retail hours are typically long, and you will need a break or time off if you are sick, or if you plan to offer flower delivery services.

Related: Hiring your first employee

Step 11: Set up an Accounting System

Setting up an accounting system is critical to the long-term success of your business.

Staying on top of taxes not only keeps the business out of trouble with the government, but the numbers can be used to track and monitor trends and cash flow in the business and maximize profits.

Related: Setting up the accounting for your business

The thought of accounting can be intimidating for a lot of new entrepreneurs. There are a number of ways of handling bookkeeping, from DIY to hiring a bookkeeper. These include:

- Pen and paper - Low expense, but difficult to track.
- Spreadsheet - Low expense, but easy to make errors.
- Accounting software - Medium expense, but owner typically inputs expenses. Some great accounting software programs include Freshbooks or Wave Accounting.
- Hire a bookkeeper - Higher expense, though very affordable at $100-$200 per month in most cases. A dedicated bookkeeper will probably save money because, in addition to handling all of the bookkeeping (so you can focus on the business), they also provide personalized tax advice and ensure the business is in compliance.

Find bookkeepers in your local area or use a service like 800Accountant.

How much does it cost to start a flower shop?

Flower stores require relatively little funding to start when compared to other types of retail businesses. The cost to start a flower shop typically ranges between $10,000 to $50,000, plus the cost of real estate if it is being purchased rather than leased.

Common startup costs for a flower shop include:
– Refrigerators to extend the life of floral inventory
– Renovations to the retail space as a bright and clean space is important to customers
– Store signage
– Delivery vehicle if your shop will deliver flowers
– Initial inventory of cut flowers and balloons
– Supplies like floral tape, wire, and foam, knives, scissors, baskets, etc.

How much does a flower shop owner make?

In 2019, the floral industry was predicted to bring in total revenue of $7 billion. According to PayScale, floral managers make an average salary of $40,739 per year. BizFluent reports that, as of 2017, the typical medium-sized flower shop that was just starting produced an average income of $40,000 for its owner.

Keep in mind that many factors influence a flower shop’s profits, and as a store is in business for a longer period of time, it’s likely to bring in increased profits. Other factors affecting profits include how many staff a store employs, its geographic and physical location, whether the store offers delivery services, and the number and location of competing stores, including grocery stores and big box retailers.  Wire services will affect profits too.

While they can bring in many customers, your profit margin will be much lower than selling yourself.  For many, the wire services are not worth the trouble. Creating your own e-commerce website to sell your arrangements will likely be more profitable.

Establishing relationships with local wedding venues, bridal stores, wedding planners, and funeral homes can lead to significant business, increasing profits, too.

Are there grants to start a flower shop?

It’s extremely rare to find a grant to start a flower shop. If you search for business grants, you will come across a lot of scams and misinformation. Occasionally an organization will offer grants to start a business, however, be skeptical and don’t provide any sensitive personal information or pay money to get more information.

Legitimate federal grants can be found at Grants.gov and you can check on your state’s economic development office to see if they have any grants available.

What skills are needed to run a flower shop?

Running a flower shop doesn’t require a business degree, but the following skills and experiences help start and manage the business.

Floral design experience. Experience working in a floral shop or department can be an advantage in starting up a shop of your own. Familiarity with different types of flowers, their care, and the techniques used in arranging them can eliminate some of the learning curve when starting up a floral shop.

An eye for design. Understanding how to pair colors, why certain types of flowers work well together, and how to design an arrangement so that it looks its best are all skills that allow florists to create professional products that draw customers into a store. Design skills are also important in marketing a flower shop, especially when it comes to photographing arrangements so that they look their best.

Creativity. Whether it’s selecting a variety of flower types to stock in the shop or coming up with a new type of flower arrangement, creativity is a valuable skill to have when owning and running a flower shop.

Customer service skills. Experience and talent in working with customers – and keeping them happy – are also important in this industry. Attention to detail and the willingness to always make sure that a customer is happy can lead to positive reviews and valuable repeat customers.

Business skills. You don’t necessarily need a business degree to start a flower shop, but some business skills are definitely necessary. Flower store owners need to maintain inventory, calculate prices, market their businesses, and more. If you don’t yet have the business skills needed, taking some business classes can help prepare you for what to expect in running your business.
 

What is the NAICS code for a flower shop?

The NAICS code for a flower shop is 311811.

The NAICS code (North American Industry Classification System) is a federal system to classify different types of businesses for the collection and reporting of statistical data.

Related: What is a NAICS code?

Things to Consider Before Starting a Flower Shop

If you have a passion for floral arrangements and design, opening a flower shop may sound like the ideal business venture. But just like other types of businesses, flower shops have some risks and challenges.

One challenge of owning a flower business is that fresh flower inventory eventually spoils and dies. With retail stores, inventory sitting on the shelves takes up space and eats into the business’ working capital, but in a flower shop, too much inventory means lost money and lost product. Some types of flowers live longer than others, and properly caring for the flowers in the shop can help prolong their lives. This can be a steep learning curve, so try to find an experienced florist who can advise you or gain some experience working in a flower shop before venturing out on your own.

Certain times of the year, especially those surrounding major holidays such as Valentine’s Day and Mother’s Day, are hectic for flower shops. Other times of the year can be very slow. Finding a way to branch out into other services, such as establishing the shop as the go-to shop for local memorial services and funerals, can increase income year-round, helping a store get through those slow times. Creative marketing and specializing in particular types of flowers, such as arrangements for weddings, can also help position a flower shop well in the local community, driving sales.

Speaking of peak times during the year, florists are challenged by having trained staff to complete orders.  Some will have a network of family and friends that will pitch in; however, this can be a risky strategy to rely on.  It’s essential to get your product out on time and to look its best.

Since customers are often purchasing flowers for a special occasion, consider adding other gift items to generate additional upsells.

Though there are absolutely some challenges in starting a flower shop, it can also be a very rewarding and exciting venture.

Resources
American Institute of Floral Designers
Society of American Florists

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