Our work is reader-supported, meaning that we may earn a commission from the products and services mentioned.

How to Register for an EIN in Virginia

How to Register for an EIN in Virginia

Affiliate Disclosure

Affiliate
Disclosure

How to Register for an EIN in Virginia

One of several steps most businesses will need to take when starting a business in Virginia is to register for an Employer Identification Number (EIN) and Virginia state tax ID numbers.  These numbers are most commonly used to register a business with the federal and state government in order to pay sales taxes, payroll taxes, and withhold taxes from employee wages.

Let’s review in more detail what this number is used for when it is required, the cost, and how to register.

Also See: Guide to Starting a Business in Virginia

What is the Employer Identification Number (EIN)?

EIN is short for Employer Identification Number and is sometimes referred to as a Federal Employer Identification Number, FEIN, Federal Tax Identification Number, or Federal Tax ID Number. This is a unique nine-digit number that is similar to a social security number for an individual but instead identifies a business.

The EIN is primarily needed to hire employees, as the EIN is used as the account for paying payroll taxes, income tax withholdings, and unemployment taxes.

Some other uses of the EIN include:

  • Opening a bank account – Banks need an EIN (or SSN if the EIN isn’t needed) before opening a business bank account.
  • Applying for business licenses & permits – Most Virginia business licenses and permits will require the EIN (or SSN in some cases) before filing an application.
  • Filing tax returns – To file state and federal tax returns, the EIN is used to identify the business.

Who needs a Virginia EIN?

The EIN is needed for Virginia businesses that are either:

  • Registered as a partnership, corporation, or multi-member Limited Liability Company, or;
  • A sole proprietorship or single-member LLC that has employees

The EIN is optional for sole proprietorships and single-member LLCs without employees. Those business entities will use the owner’s social security number (SSN) or Individual Taxpayer Identification Number (ITIN). While it’s not required, using an EIN in place of the owner’s SSN can help protect the owner from identity theft.

Related: How to register for an EIN without an SSN

 

How to apply for an EIN

The easiest and fastest way to apply for an EIN is to visit the Internal Revenue Service (IRS) website, between the hours of 7 am – 10 pm EST, Monday – Friday.

The online application process only takes about 5 minutes to file the EIN online, and the number will be ready in seconds. If applying online isn’t an option, you can also complete an EIN application by mail or fax by sending Form SS-4 to the IRS fax number 855-641-6935.

You can even get an EIN over the phone if the company was formed outside the U.S. by calling 267-941-1099. If filing by phone, note that it isn’t a toll-free number.

There is no cost to apply for an EIN.

See how to register an EIN in this video:

If you prefer to have some guidance in applying for an EIN, companies like IncFile or ZenBusiness can quickly take care of the registration.

 

What Information Do I Need to Get an Employer Identification Number?

Applying for an EIN is pretty straightforward, but you will need to obtain some information beforehand, such as:

  • Legal name of the business
  • Business address
  • Name(s) of the principal officer, manager, or owner
  • Name(s) and contact information of the owners, directors, officers, or members
  • Type of business and what activities the business performs
  • Date the business was started or acquired
  • Closing month of the entity’s accounting year
  • Number of employees expected to be hired
  • Contact information

Within seconds, the IRS will provide the EIN that can be used immediately. A few weeks later, the IRS will send the official paperwork, known as an EIN Confirmation Letter (CP 575).

Is an EIN the same as a tax ID number?

In addition to registering the EIN, many businesses will also need to get state of Virginia tax numbers in order to pay for a variety of state business taxes. 

Business tax numbers in Virginia are often confused with the Employer Identification Number.  The EIN is a separate number that is used to federally register a business with the Internal Revenue Service (IRS) and may be needed in addition to state tax numbers.   The most common reasons a business in Virginia will need to register for a state business tax numbers include:

  • Sales Tax – Businesses selling products and certain services are required to collect sales taxes and will need to register with the Virginia Department of Taxation. Learn more about registering for a Virginia sales tax number.
  • Employees – Businesses hiring employees will need to register with the Virginia Department of Taxation to get Business Tax Account Number and the Virginia Employment Commission to get an Employment Account Number. Learn more about registering as an employer in Virginia.

How much does it cost to get an EIN in Virginia?

There is no cost for an EIN when you apply directly through the Internal Revenue Service.

Should I get an EIN or LLC first?

Be sure to register your LLC or Corporation before registering for an EIN.  You should wait until the name of the entity is confirmed with the Virginia State Corporation Commission before registering the EIN.

Related: How to register for an LLC in Virginia

How to Register for an EIN in Virginia

How to Register for an EIN in Virginia

Greg Bouhl

Greg Bouhl

Welcome! My name is Greg Bouhl, and I am a serial entrepreneur, educator, business advisor, and investor.

StartingYourBusiness.com is here because of the many clients I worked with who made decisions based on inaccurate and outdated information.

Starting a business is hard, but here you will find the practical tools, resources, and insider tips to help you successfully start a business.

If there is a question about starting a business or help finding a resource, I'm here to help!

Follow on LinkedIn

Leave a Reply

Your email address will not be published. Required fields are marked *

Many (but not all) of the links on StartingYourBusiness.com are affiliate links. This means that a special tracking code is used and that we may make a small commission on the sale of an item if you purchase through one of these links. The price of the item is the same for you whether it is an affiliate link or not, and using affiliate links helps us to maintain this website.

StartingYourBusiness.com is also a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to Amazon.com.

Our mission is to help businesses start and promoting inferior products and services doesn’t serve that mission. We keep the opinions fair and balanced and not let the commissions influence our opinions.