One of the requirements of maintaining an LLC or corporation in Oklahoma is filing an Annual Certificate. The Annual Certificate, known as an Annual Report in most states, is used to confirm and update the company’s information each year with the Secretary of State.
What is Needed to File an Oklahoma Annual Certificate
You have the option of filing your Corporation and LLC Annual Certificate online or by mail. To file online, visit the Oklahoma Secretary of State’s website, otherwise you can download and fill out the Annual Certificate Form.
The report asks for information such as:
- Entity Filing Number – Find your Filing Number from the Secretary of State, enter your business name and the Filing Number is the first field.
- Legal name of the entity
- Street address of the principal place of business
Processing typically takes 1-2 business days when filing online or 5-7 business days when filing by mail.
Annual Certificate Cost
The cost to file an Annual Certificate for the Corporation varies based on the number of shares authorized, with a minimum fee of $99. The cost to file the LLC Annual Certificate is $25.
The due date of the Annual Certificate varies based on the type of business entity.
Corporations: Annual Certificates for Oklahoma Corporations are due by July 1st. The first annual report isn’t due until the year following formation. For example, if your corporation was formed April 1, 2020, the first Annual Certificate will be due July 1st, 2021.
LLCs: Annual Certificates for Oklahoma LLCs are due by the anniversary date of formation. For example, if your LLC was formed April 1, 2020, the first Annual Certificate will be due April 1st, 2021.
The Secretary of State’s office emails a reminder in advance of the Annual Certificate due date. Even though a reminder is sent, it’s important to make an additional reminder for yourself should you not receive it.
My business made little or no money. Do I still have to file the Annual Certificate?
Even if your Corporation or LLC received no income or had no business activity, the Annual Certificate is still required to be filed.
What happens if you don’t file the Annual Certificate on time?
While there are no fees when filing the Annual Certificate late, if the report isn’t filed within 60 days after the due date, the entity loses its status of good standing with the state. By not being in a status of good standing it may be difficult for the entity to prove its existence when signing up with new vendors, loans, etc and will eventually result is the administrative dissolution of the entity by the Secretary of State.
How do you change the Registered Agent?
To update the Registered Agent’s information, fill out a Change or Designation of Registered Agent and/or Registered Office – Form 0056-07/12. There is a filing fee of $25to make the change.
Oklahoma Secretary of State Contact Information
Oklahoma Secretary of State
421 NW 13th Street, Suite 210
Oklahoma City, OK 73103
If you have questions, they can be contacted at (405)-522-2520.