How To Fill Out The Virginia Articles of Organization
Are you thinking about starting a Limited Liability Company (LLC) in Virginia? If so, you’ll need to take the necessary steps to comply with the state’s business formation regulations. While it may be intimidating at first, filing your Articles of Organization is an essential step toward forming your LLC.
I’ll walk you through how to fill out the Virginia Articles of Organization and answer some common questions that many people have when starting their business in Virginia.
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Steps To Fill Out The Virginia LLC Articles Of Organization
The Virginia Articles of Organization is the official document filed with the Virginia State Corporation Commission (Virginia SCC) to establish a Limited Liability Company (LLC). After the filing is approved by the state, the business can officially begin operating and register for the necessary business licenses and permits.
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To form a Virginia Limited Liability Company, you will need to either file online through the Virginia State Corporation Commission’s website or download and file Form LLC-1011.
The online and paper form filing is similar, and in this example, I’ll go over how to fill out Form LLC-1011.
Step 1: Pick a Name for the LLC
The first step in filling out the Virginia Operating Agreement is to pick a business name.
There are a few requirements when choosing a Virginia LLC name.
1. The name of your LLC must not be too similar to the name of another business entity already registered with the state of Virginia. You can verify name availability by doing a Virginia LLC name search with the Virginia State Corporation Commission to be sure the LLC name is available.
2. The name of the LLC must include one of the following entity identifiers at the end of the business name:
– Limited Liability Company
– Limited Company
– L.L.C.
– LLC
– L.C.
– LC
Enter the LLC name including the identifier. It’s also recommended to include a contact number and email address because if you choose a name that is taken, the State Corporation Commission will contact you to choose a different name.
Step 2: Provide the Principal Office Address
The address of the Principal Office may be, but is not required to be, the actual place of the business. It can also be the main location where the business records are kept.
A physical address must be used for the Principal Office as P.O. Boxes are not acceptable.
Step 3: Appoint a Registered Agent
One requirement to have an LLC in Virginia is to appoint a Virginia Registered Agent. The Registered Agent is a party that is physically located in the state of Virginia that will receive important notices and service of process (which means to accept papers that start a lawsuit) on behalf of the LLC.
Step 4: Choose a Qualification for the Registered Agent
There are several choices for who can be qualified as a Registered Agent.
In general, provided the LLC member lives in the state of Virginia and is generally available during business hours, they may act as the Registered Agent. Additionally, any adult resident of the state, attorney or accountant in the state, or a Registered Agent Service can also act as the LLC’s Agent.
Select the box that most closely matches the qualifications of the Virginia Registered Agent.
Related: Should you be the Registered Agent?
Step 5: Include the Registered Agent Address
Include the physical address (No PO Boxes) for the Registered Office. This would be an address where someone is generally present during normal business hours.
Step 6: File the Articles of Organization
An LLC Organizer will review the Articles of Organization to ensure the information provided is correct, agree to the terms, and sign the document.
The Organizer is someone who is involved with the LLC formation. The Organizer may or may not be a member, such as a mentor, attorney, or accountant, but any of the initial member(s) can be an organizer.
The completed Articles of Organization and state filing fee will be sent to:
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Virginia LLC FAQs
How much does it cost to register an LLC in Virginia?
The Virginia State Corporation Commission’s filing fee to start an LLC in Virginia is $100.
How long does it take to get an LLC in Virginia?
LLCs in Virginia that are formed online through the Virginia State Corporation Commission’s website are processed immediately, while mailed-in forms can take up to two weeks.
Should I use an LLC formation service or do it myself?
Two of my top formation companies have a special offer where you can get your LLC formed without paying any additional fees (state fees still apply). Check out Zenbusiness and IncFile to learn more.
Can you be your own registered agent for your LLC in Virginia?
Anybody can be a registered agent in Virginia, provided they are an adult and will be available at a specific address in the state during normal business hours.
Related: Who can be a Virginia registered agent?
Does the state of Virginia require LLCs to have an operating agreement?
Under Virginia law, statute § 13.1-1023 states that an LLC Operating Agreement is optional. Despite the Operating Agreement not being required, it is recommended to have one as it can help to prevent disputes among members and protect the LLC’s legal status.
What business licenses are needed for Virginia LLCs?
The requirements for business licenses and registrations in Virginia are based on what the business does and where it’s located, rather than the type of business entity.
Here is a list of common business licenses in Georgia.
Do Virginia LLCs need an EIN?
Only Virginia LLCs that either have more than one member, will hire employees, or elect to be taxed as a partnership or corporation are required to get an Employer Identification Number (EIN).
The EIN or Employer Identification Number (also called a Federal Employer Identification Number or FEIN) is a unique 9-digit tax identification number that is assigned by the Internal Revenue Service (IRS).
If the LLC isn’t required to get an EIN (though you can still get one), the LLC will use the social security number of the business owner.
Related:Â How to Apply for an EIN
