Guide to Starting a Business in Washington

Last Updated on

Quick Reference

Starting a business can be overwhelming. There are so many steps to take and so much information to learn that it stops many people from ever trying. Here, we will break down the steps and tell you everything you need to know about starting a business in Washington.

Step 1: Choose a Business Idea

The first step for starting a business in Washington is having a good business idea. Maybe you already have an idea picked out, or maybe you are still deciding on one. Regardless, you can check out our library of business ideas to get detailed industry information, trends, costs to start, tips, and lots more.

Step 2: Write a Business Plan

Once a solid business idea is in place, it’s time to start working on the business plan.

Many people only consider writing a business plan because the bank asks for one in order to get funding. While that’s a valid reason, more importantly, writing a business plan gets the ideas out of the entrepreneur’s head and helps create a roadmap for where they want the business to go. Just as most builders wouldn’t build a house without blueprints, an entrepreneur shouldn’t build a business without a business plan.

Related: How to write a business plan

Step 3: Select a Business Entity

The next step to starting a business in Washington state is selecting a business entity.

The business entity is sometimes referred to as a legal structure or legal entity, which refers to how a business is legally organized. There are four primary business entities: sole proprietorship, partnership, corporation, and Limited Liability Company (LLC). A brief description of each is below.

Sole Proprietorship is an individual that decides to go into business. This is the easiest and least expensive of the four entities to set up as there is no state filing. The ease of startup is a big selling point; however, a major downside to the sole proprietorship is that the owner is personally responsible for all debts and actions of the company. If the business is sued, the owner’s personal assets are potentially at risk. Another potential downside is that the owner will pay self-employment tax on all business profits and may be more costly than some other entities.

Related: What is a sole proprietorship?

General Partnerships consist of two or more people conducting a business together. Like the sole proprietorship, there is no formal state filing. Also, like the sole proprietorship, the partnership has unlimited liability. If the partnership were to be sued, the partner’s personal assets are equally at risk. The partnership itself does not pay tax from business income. Instead, profits and losses are passed through to the owner’s personal tax return. This income is subject to self-employment tax.

Related: What is a partnership?

Corporation is a business structure that is a separate entity from the individual. While corporations are more expensive and difficult to form than sole proprietorships and partnerships, the major advantage is that the corporation provides personal asset protection for the owners, should the corporation be sued. The downside is the compliance requirements and administrative burdens of having a board of directors, annual meetings for directors and shareholders, taking minutes at the meetings, appointing a registered agent, and more.

There are multiple ways a corporation can elect to be taxed, which include the C-corporation and S-corporation. Electing how the entity should be taxed is complicated, so be sure to talk with your CPA as there is the potential of double taxation where profits and dividends are both taxed. Also, there is no self-employment tax with a corporation, as income to the owner(s) will come from either a salary or dividends, which may be beneficial.

Related: How to form a corporation in Washington

The Limited Liability Company (LLC) is a popular business entity choice because it provides the liability protection of a corporation with the sole proprietorship’s ease of operation. The Limited Liability Company does not have many of the burdens the corporation has and has the greatest tax flexibility of the four entities. Income can be taxed as a pass-through entity like the sole proprietor or partnership or as a corporation.

Related: How to form an LLC in Washington
 

Forming a corporation or LLC sounds complicated and expensive, but using an entity formation service guides you through the process so you know it was done right.


Some popular formation services include:


IncFile - Best Price | $0 plus state fees & free registered agent the first year.

Northwest - Best for Privacy | $39 plus state fees & free registered agent and private business address for 1 year!

ZenBusiness - Easiest | $49 plus state fees & free registered agent for 1 year!

Step 4: Register a Business Name

After deciding on the business entity, the next step in starting a business in Washington is to register the business name.

Registering a Washington Trade Name for Sole Proprietorships & General Partnerships
If you are a sole proprietorship in Washington and doing business under your full first and last name (maybe as a consultant, contractor, etc.), there is no filing, but if the business will operate under an assumed name or fictitious business name, you will need to file a Trade Name, sometimes known as a DBA (Doing Business As) with the Office of the Secretary of State.  In Washington, the right to use a trade name belongs to the one who first uses it in connection with their business.

Related: How to register a Trade Name in Washington

Registering a Washington Business Name for a Corporation or LLC
Corporations and LLCs have to pick a name when filing for the entity, and each corporation/LLC has to be uniquely named.

Related: Check the availability of corporation and LLC names in Washington

Legally Protect Your Business Name
A trademark can legally stop others from using names, slogans, or logos. The U.S. Patent & Trademark Office (USPTO) manages the registration of trademarks.

Before settling on a name, you will want to first check and make sure the name you want to use isn’t already registered to another business.
You can also register to keep others from using the name of your business, product, or service.

Related: How to do a trademark search

Step 5: Get an EIN

The Employer Identification Number or EIN (sometimes referred to as the Federal Employer Identification Number or FEIN) is a nine-digit tax identification number issued by the Internal Revenue Service (IRS). This number identifies a business operating in the U.S and is used for paying payroll taxes, filing tax returns, and more. Much like what a social security number is to a person, the EIN is similar to a social security number for a business. While most businesses will need to get an EIN, some do not.

Partnerships, corporations, and most LLCs OR sole proprietorships with employees MUST register for an EIN.

Sole proprietorships or a single-member LLC with no employees is NOT required to get an EIN. In these instances, the owner’s social security number is used to identify the business.

Filing the EIN can be done online through the IRS website, which only a few minutes and the number is available immediately. Alternatively, an EIN can be registered by mail or fax by submitting IRS Form SS-4.

Related: Step-by-step guide to registering an EIN

Step 6: Open a Business Bank Account

Keeping your business and personal finances in separate bank accounts makes it easier to track the business’s income and expenses. Every bank is different, but in general, they will request:

Sole proprietorship & partnership – Trade Name Certificate, EIN or SSN and owner(s) drivers license
Corporation – Articles of Incorporation, bylaws, Certificate of Good Standing, EIN, and owner(s) drivers license
LLC – Articles of Organization, Operating Agreement, Certificate of Good Standing, EIN and owner(s) drivers license

Step 7: Apply for Business Licenses & Permits

There are several federal, state, and local rules and regulations Washington businesses need to register for and comply with. Some common registrations include:

Business License Application – The state of Washington’s Business Licensing Service requires a business license for most businesses. Additionally, many cities also require a local business license, as well.

Washington State Unified Business Identifier (UBI) The Unified Business Identifier is a unique nine-digit number, which is different from the EIN, to identify your business.  This number is assigned when registering with the Washington State Department of Labor and Industries, Secretary of State, Department of Revenue, Employment Security, or when a Business License Application is submitted through the Business Licensing Service (BLS).

Sales & Use Tax Permit – Businesses making retail sales and providing certain services will need to register for a Sales Tax Number with the Washington Department of Revenue. Most businesses in the state will also need to pay a Business and Occupation Tax. B&O taxes are calculated according to gross income from business activities.

Specialty License – Some professions such as appraisers, cosmetologists, home inspectors, limousine services, and tattoo studios require licensing in Washington.  While this isn’t a license on the business, licensing is required to operate.

Related: What business licenses and permits are needed in Washington?

Step 8: Find Financing

Obtaining the funds to start a small business is a challenging process for many.

Not only are there unfamiliar terms like collateral, equity, assets, liabilities, and others, but there are several sources of funding with different rules, processes, and costs.

From conventional bank loans, Small Business Administration (SBA) loan guarantees, investors, grants, and many others, it can be difficult to wade through what is available and best for your business.

Related: Understanding the different types of business funding

Step 9: Hire Employees

Hiring employees is a complex and often overwhelming process for a new small business owner as there are multiple agencies to register with and labor laws to understand.

Employers are responsible for reporting new hires, verifying employees are eligible to work in the U.S., income tax withholding, unemployment insurance, unemployment taxes, and payroll withholding taxes, including Social Security and Medicare.

Related: Steps to hiring your first employee in Washington

Step 10: Obtain Business Insurance

Business insurance is never at the top of anyone’s list of things they want to do when starting their business; however, business insurance may be critical to protecting your business.

Most types of business insurance are optional, except for workers’ compensation insurance in most states. Some states will also require professional liability insurance for businesses offering certain services and commercial auto insurance.

Even if insurance isn’t required, and there is a fire, theft, or personal injury lawsuit, the business owner may have to pay out-of-pocket damages and legal fees. Home-based businesses and side-businesses may want to consider business insurance, too, as personal home and vehicle policies may not cover a business-related loss.

Related: Types of insurance your business may need

Step 11: Set up an Accounting System

Setting up an accounting system for your business is one of the most important things you can do for your company to ensure long-term success.

There is just one problem – you’re not a numbers person.

Just thinking about financial statements, debits and credits, and accounting software makes your head hurt.

Staying on top of finances not only keeps the business compliant with state and IRS tax requirements, but you can better track and monitor trends to maximize profits.

Related: Setting up accounting for a business

Fortunately, understanding the numbers doesn’t mean getting a finance degree. Tracking a business’s financials can be done in a number of different ways:

- Pen and paper - Low expense, but difficult to track.
- Spreadsheet - Low expense, but easy to make errors.
- Accounting software - Medium expense, but owner typically inputs expenses. Some great accounting software programs include Freshbooks or Wave Accounting.
- Hire a bookkeeper - Higher expense, though very affordable at $100-$200 per month in most cases. A dedicated bookkeeper will probably save money because, in addition to handling all of the bookkeeping (so you can focus on the business), they also provide personalized tax advice and ensure the business is in compliance.

Find bookkeepers in your local area or use a service like 800Accountant.

Common questions when starting a business

What type of business should I start in Washington?

With so many great businesses to choose from, it can be hard to narrow down what the right business is for you. While there are a lot of factors that go into picking the right business, here are some of the most popular types of businesses to start in Washington:
– Repo
– Food truck
– CBD
Painting
– Home health care
Cleaning
Landscaping
Funeral home
Handyman
Tattoo

Is an LLC better than a sole proprietorship?

Choosing the business entity is a very difficult decision and we get a lot of questions about whether the sole proprietorship or Limited Liability Company is the best option. The benefits are different for each business owner, but here are a few things to consider when considering the two.

The sole proprietorship is a popular business entity and has advantages such as ease of setting up, fewer administrative requirements, and lower cost than the Limited Liability Company. The biggest downside of the sole proprietorship is that the owner’s personal finances and the finances of the business are tied together. This means if the business is sued or the business can’t pay its debts, the owner is personally responsible.

The LLC is a legal entity that separates the assets of the business and its owners. If the business is sued, the owners are typically not personally liable. Another significant advantage of the LLC comes from its tax flexibility. Once the LLC is profitable enough, it can provide distributions to the owners which are taxed much less than the self-employment taxes of the sole proprietorship.

Related: Sole Proprietorship vs. LLC – What’s right for you?

What are the steps to starting an LLC in Washington?

There are three main steps to starting an LLC in Washington. These include:

1. Making sure the LLC name is available
2. Appointing a Registered Agent
3. Filing the Certificate of Formation

There are a few more details to learn about, so be sure to check out how to start an LLC in Washington.

How much does it cost to start an LLC in Washington?

The cost to start an LLC in Washington is $200 to file the Certificate of Formation with the Washington Secretary of State.

What licenses do I need to start a business in Washington?

There isn’t a general business license required by the state, however, there are potentially several different licenses and permits a business will need to obtain before starting.

Related: What business licenses and permits are needed in Washington?

How much does it cost to start a business in Washington?

The cost to start a business in Washington is going to vary significantly depending on what the business does and where it’s located. Below is a list of the estimated costs for some of the more common licenses and registrations a business will need:

– Business Entity Formation – $0 – $200
– Washington State Business License – $19
– City Business License – $150
– Employer Identification Number (EIN) – $0
– Business Tax Number – $0

Subscribe Now to the 60-day Startup Challenge!

Subscribe Now to the 60-day Startup Challenge!