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How to get a Wyoming Certificate of Exemption

How to get a Wyoming Certificate of Exemption

When a business purchases inventory to resell, it can do so without paying sales tax.  In order to do so, the retailer will need to provide a Wyoming Certificate of Exemption (often referred to as a resale certificate) to their vendor. 

Learn more about what a Certificate of Exemption is, how to get one, and more.

What is a Certificate of Exemption?

When retailers purchase products to resell, they often don’t pay sales tax to the supplier on the purchase. The sales tax will still be paid, but instead of the retailer paying sales tax, the retailer charges sales tax to their customer on the final value of the merchandise. The collected sales tax is then sent by the retailer to the Wyoming Department of Revenue.

For example, when a pet store purchases dog toys from their supplier to sell in the store, the pet store owner won’t typically have to pay sales tax to their supplier. When a customer (or end-user) purchases the dog toy, the retailer will charge sales tax to the customer based on the full price of the toy. The retailer will collect the sales tax from all their transactions and periodically (typically at the end of the month) send the sales tax to the state.

The purpose of the certificate is to provide evidence of why sales tax was not collected on a transaction. Similar names for a resale certificate include reseller number, seller’s permit, exemption certificate, wholesale license, or reseller’s license. In order for the supplier to allow the tax-exempt purchase, the seller needs proof the buyer intends to resell the product by providing a valid resale certificate.

The sales tax exemption is only intended to be used for inventory that will be resold and not intended for the tax-free purchase of items used in normal business operations such as paper, pens, etc.

Getting Started

Before a business starts selling products or providing taxable services, they must first get a Wyoming Sales Tax License from the Wyoming Department of Revenue. The Sales Tax License is sometimes referred to as a seller’s permit, sales tax number, or sales tax license.

Is a resale certificate the same as a sales tax ID?

The Sales Tax License and Resale Certificate are commonly thought of as the same thing but they are actually two separate documents. The Sales Tax License allows a business to sell and collect sales tax from taxable products and services in the state of Wyoming, while the Resale Certificate allows the retailer to make tax-exempt purchases for products they intend to resell.

Related: How to register for a Wyoming Sales Tax License

After registering, a sales tax number will be provided by the Wyoming Department of Revenue. This number will be listed on the Certificate of Exemption.

Steps for filling out the SSTGB Form F0003 Wyoming Certificate of Exemption

Step 1 – Begin by downloading the Wyoming Certificate of Exemption SSTGB Form F0003 

Step 2 – Indicate whether the Multistate Supplemental form is being attached.  This is the second page of the exemption form.  Several states joined together under the Streamlined Sales Tax Agreement to accept one resale form to make it easier for merchants to register.

Step 3 – Check whether the certificate is for a single purchase. Otherwise, the form is considered a blanket certificate which allows a buyer to purchase multiple times from a vendor without having to file a separate certificate.

Step 4 – Include the name, address, and State Tax ID Number.  If there is no State Tax ID Number, enter the purchaser’s FEIN and Driver’s license number.

Step 5 – Enter the name and address of the seller.

Step 6 – Check the box that corresponds closest to the type of business the buyer is in.

Step 7 – Indicate the reason for exemption.  Most retailers are going to check box G for Resale. 

Step 8 – The purchaser will certify the property being purchased is for resale, including their title, phone number, and email address then sign and date the certificate. 

Where is the Certificate of Exemption filed?

The Certificate of Exemption is kept on file by the seller and is not filed with the state of Wyoming.

Does a Wyoming Certificate of Exemption Expire?

Wyoming Resale Certificates of Exemption do not expire.

How much does a Wyoming Certificate of Exemption Cost?

There is no cost for a Certificate of Exemption in Wyoming.

Are sellers required to accept resale certificates?

Sellers are not required to accept resale certificates, however, most do.  If the vendor doesn’t accept the certificate, the buyer will have to pay sales tax on the merchandise being purchased. 

In most cases, the buyer of the goods will be able to get a credit on a later sales tax filing. 

What steps should a business take to accept a resale certificate?

When a business is presented with a sales tax exemption certificate, the burden of proof is on the seller to verify that the buyer’s information is correct and to keep these records.  Failing to verify this information may put the liability of paying Wyoming sales taxes on the seller.

Before accepting a sales tax exemption form from a buyer, the following steps should be taken.

– Review the resale certificate to make sure it is completely filled out. 
– Verify the purchaser’s Wyoming Sales Tax License is valid and active by calling the Wyoming Department of Revenue at 307.777.5200.
– Sellers are also responsible for examining the certificate and evaluating whether the goods sold are reasonably consistent with the purchaser’s line of business.  For example, if the buyer’s business is a car dealership but they are wanting to purchase office supplies tax-free, the seller should investigate further.  
– Keep a file of all resale certificates in case of an audit.

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